(originally uploaded on 04 Nov, 2023)Sudbury, ON, Canada
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The Project Controls Manager is responsible for the overall delivery of Project Controls; including Estimating, Cost Management, Planning and Scheduling, EPCM Control, Project Accounting, Trend and Change Management, Progress Measurement and Evaluation and Project Reporting. The Project Controls Manager assures Hatch procedures and best practices are applied to the project, as appropriate, and recommends changes where required. Managing the Project Control resources allocated to the project by leading and directing sub-ordinates so that they are motivated and have access to the required resources in order to meet the work objectives set for them. Manage and mentor Project Controls team to ensure that staff has an understanding of what is expected of them and has the necessary skills to execute the requirements. Identification training and development requirements for staff and ensure skills development takes place.
This is a 24 month assignment near Sudbury, ON.
A strong personal commitment to safety
Personal responsibility for safety incident reporting
Behavioural-based safety ethos to be embraced
Personal responsibility for stopping any unsafe behaviour as and when it occurs, and thereafter reporting the safety incident so that corrective action may be obtained
Familiarisation with Hatch safety processes, protocols and procedures.
• Set-up Planning and FEL3 data verification and
Review FEL3 report, The Prime contract (accepted proposal), the Project schedule (levels 1,2 and3) and the FEL3 tollgate guidelines
Verify set-up requirements and Request missing information from Project Manager
Select standard project procedures and coordinate modifications/additions with Global Practice Director and confirm project procedures list
Prepare set-up plan, assign project controls staff, conduct project controls kick-off meeting and commence set-up
Confirm progress measurement and earned value methodology and initiate progress reporting. Verify project controls execution plan, trend gaps and distribute to Project Manager.
Establish project controls baselines
Confirm project authority delegation matrix and once approved by Project Manager, distribute via document control as per distribution matrix
Confirm change management philosophy
Confirm periodic reporting and meeting requirements including the content, format and frequency. Publish the project reporting calendar showing cut-off dates, submission due dates and issues dates.
Initiate periodic reporting.
• FEL4 EPCM estimate verification
Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, open project with standard time charge codes for the set-up phase
Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, conduct EPCM estimate kick-off meeting to confirm FEL4 EPCM hours estimate
Start EPCM estimate review by all functions to confirm EPCM services scope
Verify project level 1and2 schedules and estimate FEL4 project controls and management hours
Assemble FEL4 estimated hours and verify EPCM cost estimate
Consolidate (hours) information and update existing staffing plan
Include EPCM commissioning cost as part of project indirect estimate, once Commissioning Manager has verified FEL4 commissioning hours
If EPCM estimate is within proposal budget (as approved by Project Manager), open required charge codes for FEL4 and manage and report EPCM status (using the proposal as a baseline).
• Project controls set-up
Attend project kick-off meeting
Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). FEL3 tollgate guidelines, conduct project controls kick-off meeting
Proceed with project based on existing FEL3 setup
FEL3 data verification and set-up planning (capital cost estimate to be approved and schedule levels 1 and 2 to be baselined)
FEL4 EPCM estimate verification
Project coding, project controls systems set-up and reporting verification
Set up project cost and schedule baselines.
• Project coding, project control systems set-up and reporting verification
Using: (1). FEL3 report (2). Prime contract (accepted proposal) (3). Set-up checklist and (4). FEL3 tollgate guidelines, conduct project controls systems kick-off meeting and start set-up
Identify project controls systems requirements
Using: (1). EPCM services hours (2). Project schedule (3). Project systems requirements (estimating, scheduling, cost, EPCM etc), assist with set-up of project controls systems
Using CBS (Commodity Breakdown Structure) - ex Estimator - confirm project coding and distribute to team
Populate control systems with project coding
Test systems, verify reporting format and layout and confirm data.
• Definitive capital cost estimating
Review and approve the definitive capital cost estimate plan (as developed by the Estimator)
Ensure provision of project schedule (levels 1,2and3) for gate review in order to approve definitive capital cost estimate plan by client/Project Manager
Using confirmed prime contract scope, owner's cost, staffing plan and definitive cost estimate; analyze EPCM performance and prepare detailed forecast of remaining work
Issue definitive estimate report via document control, once approved by client/Project Manager.
• Project progress and performance measurement
Obtain all input data; i.e. construction: staffing plan; commissioning: staffing plan; procurement: staffing plan and package register; engineering: staffing plan, facilities description, EWPs, deliverables list; project management: staffing plan and PEP
Project progress measurement and earned value
Project KPI monitoring and reporting.
• EPCM services progress and performance measurement
Confirm level 3 baseline schedule and release final time charge codes
Open required charge codes for FEL4 - manage and maintain and release interim time
• Construction progress and performance measurement
Confirm project coding and distribute to team.
• Project progress measurement and earned value
Review progress measurement and earned value reports, produced by Cost Controller and issue. Evaluate progress and provide write-up for monthly progress report.
• Project trend and change management
Agree baselines with client
Confirm change management philosophy
Project forecast change and trend management
Project baseline change management.
• Project KPI monitoring and reporting
Using project drivers and KPIs and client requirement specifications (ex Project Manager), measure, monitor and report project KPIs and issue to Project Manager to implement improvement processes, as necessary.
• Project periodic status reports
Confirm periodic status reporting requirements, content, format and issue date
Initiate periodic reporting
Using trend/PCN register, EPCM progress report, schedule and updated budget, commitment, forecast, payment and cost statements; evaluate progress and provide write-up for monthly progress report
Once monthly status report has been finalized and issued, prepare and coordinate monthly progress review meeting with client.
• Project Accounting
Work with client to establish project accounting requirements including approvals, payment and funding processes and reporting requirements
Qualifications and Experience
• Tertiary qualifications in engineering or other relevant discipline or substituted project experience
• 5 years relevant post graduate experience in managerial position and a minimum of 10 years experience in a project environment with detailed knowledge of Estimating, Cost Control, Planning, and Quantity Surveying
• Experience in high valued, multi-discipline EPCM environment projects from inception to close out
• Knowledge in the following disciplines:
Estimating – Understanding on the fundamentals of estimating and the ability to review total Project and Change Notice estimates to ensure accuracy of estimated costs for the scope of work at hand
Cost Control – Ability to understand composite Project budgets, forecasting final costs and the control of the budget i.e. Commitment and Actuals. Full management of Project Trends and Changes to determine legitimacy and estimated impact to project schedule and budget. Management of the usage of Project Allowances i.e. Contingency, Escalation and Forex. Cash-flow monitoring.
Planning & Scheduling – Ability to read and understand Project Schedules to ensure a true reflection of the Project progress and forecasted dates. Ability to verify impact of Project Changes to Project Schedule.
• Quantity Surveying – Knowledge of Quantity Surveying principals and Standard Systems of Measurement. Ability to verify progress payments, final invoices, escalation and Forex calculations.
• Post graduate qualifications in Management or other professional certification
• Experience in the establishment of reporting standards, formats and frequency
• Experience in the, consolidated preparation, collation and presentation of project, financial and other reports
• Knowledge of EPCM principals, and the ability to interpret and verify Incentive agreements
• General Construction knowledge together with the understanding on the fundamentals of engineering models and construction drawings
• Possesses strong personal computer skills (MS Office package).
• Ability to work under pressure and a key factor is that the incumbent is deliverables driven
• Interpersonal skills, especially the ability to deal with people, staff and stakeholders at different level of seniority
• Broad business acumen including risk assessment and management
• Well developed communication and presentation skills
• Conflict management skills
• Facilitation and negotiation skills
• Report writing skills.
Why join us?
What we offer you?
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.
We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.
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About the company:
Our organization is passionately committed to the pursuit of a better world through positive change. We embrace your visions as our own and partner with you to develop better ideas that are smarter, more efficient, and innovative. Our global network of 9,000 professionals work on the world’s toughest challenges. Our experience spans over 150 countries around the world in the metals, energy, infrastructure, digital, and investments market sectors.
We are employee-owned and independent—free to bring our best thinking to your business. Our exceptional, diverse teams combine vast engineering and business knowledge, working in partnership with our clients to develop market strategies, manage and optimize production, develop new game-changing technologies, and design and deliver complex capital projects.
We work closely with the communities in which we serve to ensure that our solutions optimize environmental protection, economic prosperity, social justice, and cultural vibrancy. We want their businesses, ecosystems, and communities to thrive, both now and into the future.
Our people are passionate about our corporate purpose and values. We believe in long-term relationships with our partners, and are committed to our clients’ lasting success.
We are “entrepreneurs with a technical soul.”
At Hatch, we are committed to meeting and exceeding your expectations in all that we do. This commitment is enabled and supported by practices and processes embedded in all Hatch projects, which deliver real value to our clients.
Health & Safety:
The safety of our employees, visitors, and contractors is always top of mind. We work with our clients and partners, using structured systems and processes, to ensure safety, always.
Sustainability requires the optimization of environmental, social, and economic outcomes. This ensures ecosystems are maintained, communities thrive, and society prospers, now and in the future. Sustainability is at the core of how we deliver value to our clients as a socially responsible company.
Indigenous Peoples Policy:
Our relationships with First Nations, Métis, Inuit, and Native Americans are based on the values of honesty, respect, and transparency. We understand that our ability to deliver successful projects on behalf of our clients is enhanced by our knowledge and understanding of the histories, cultures, protocols, values, aspirations, and governments of First Peoples across North America and Aboriginal communities around the world.