(originally uploaded on 02 Sep, 2023)
Requisition ID: 89230
Job Category: Administration/Support
Location: Perth, Western Australia, Australia
Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.
As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
Our business is experiencing rapid growth. Based in Perth CBD, this newly created full-time position will suit an EA who is a self-starter, enjoys accountability and can work both autonomously and within a team environment. The role has a primary focus in providing executive support to the Office Manager and Leadership Team, with additional responsibility for managing all aspects of day to day office administration.
To be successful in this role, the ideal candidate will offer:
Five or more years prior EA experience
Previous experience with process improvement within a growing business
Exceptional organisational skills in managing complex schedules, diary management, coordination and booking travel
Advanced knowledge of Microsoft Office Package
Previous experience working in an engineering or construction firm will be advantageous.
Key responsibilities include:
Providing effective, efficient and professional administrative support to the Office Manager and Leadership Team, as required
Booking travel for staff as required
Effectively manage day to day office functions including dealing with supplies; maintenance; building management; safety; utilities
Actively assist in creating a positive organisational culture through being proactive, professional and approachable
Act as a central-point of contact for Management and Staff and develop strong relationships with all levels within the organisation
Assist with coordination of Senior Executive and Board Member visits to Perth from our Headquarters in Canada
Reconcile expense claims, credit card statements, purchase orders and accounts payable for the Office Manager
Plan and coordinate Client and Staff functions in a highly organised fashion, within assigned timeframes and budgets
Compiling monthly reports through the engagement with others and preparing these for Board quality submissions
Are you highly organised, have an attention to detail and thrive in a high-performance culture? Do you take pride in the quality of your work, enjoy driving efficiencies of those you support, and have excellent communication skills? If ‘YES’ we would be delighted to hear from you. Applications will close 4 September 2023.
To find out more, please submit your application via the "Apply" button below and include details of the position of interest to you in your cover letter.
Unsolicited resumes from recruitment agencies will not be accepted for this position.
Why join us?
What we offer you?
Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.
We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.
Job Segment: Administrative Assistant, Executive Assistant, Secretary, Sustainability, Accounts Payable, Administrative, Energy, Finance
About the company:
Our organization is passionately committed to the pursuit of a better world through positive change. We embrace your visions as our own and partner with you to develop better ideas that are smarter, more efficient, and innovative. Our global network of 9,000 professionals work on the world’s toughest challenges. Our experience spans over 150 countries around the world in the metals, energy, infrastructure, digital, and investments market sectors.
We are employee-owned and independent—free to bring our best thinking to your business. Our exceptional, diverse teams combine vast engineering and business knowledge, working in partnership with our clients to develop market strategies, manage and optimize production, develop new game-changing technologies, and design and deliver complex capital projects.
We work closely with the communities in which we serve to ensure that our solutions optimize environmental protection, economic prosperity, social justice, and cultural vibrancy. We want their businesses, ecosystems, and communities to thrive, both now and into the future.
Our people are passionate about our corporate purpose and values. We believe in long-term relationships with our partners, and are committed to our clients’ lasting success.
We are “entrepreneurs with a technical soul.”
At Hatch, we are committed to meeting and exceeding your expectations in all that we do. This commitment is enabled and supported by practices and processes embedded in all Hatch projects, which deliver real value to our clients.
Health & Safety:
The safety of our employees, visitors, and contractors is always top of mind. We work with our clients and partners, using structured systems and processes, to ensure safety, always.
Sustainability requires the optimization of environmental, social, and economic outcomes. This ensures ecosystems are maintained, communities thrive, and society prospers, now and in the future. Sustainability is at the core of how we deliver value to our clients as a socially responsible company.
Indigenous Peoples Policy:
Our relationships with First Nations, Métis, Inuit, and Native Americans are based on the values of honesty, respect, and transparency. We understand that our ability to deliver successful projects on behalf of our clients is enhanced by our knowledge and understanding of the histories, cultures, protocols, values, aspirations, and governments of First Peoples across North America and Aboriginal communities around the world.