Requisition ID: 89230 

Job Category: Administration/Support 

Location: Perth, Western Australia, Australia 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.
 

Our business is experiencing rapid growth.  Based in Perth CBD, this newly created full-time position will suit an EA who is a self-starter, enjoys accountability and can work both autonomously and within a team environment.  The role has a primary focus in providing executive support to the Office Manager and Leadership Team, with additional responsibility for managing all aspects of day to day office administration. 

To be successful in this role, the ideal candidate will offer: 

• Five or more years prior EA experience  

• Previous experience with process improvement within a growing business 

• Exceptional organisational skills in managing complex schedules, diary management, coordination and booking travel 

• Advanced knowledge of Microsoft Office Package 

• Previous experience working in an engineering or construction firm will be advantageous. 

Key responsibilities include: 

• Providing effective, efficient and professional administrative support to the Office Manager and Leadership Team, as required  

• Booking travel for staff as required 

• Effectively manage day to day office functions including dealing with supplies; maintenance; building management; safety; utilities 

• Actively assist in creating a positive organisational culture through being proactive, professional and approachable 

• Act as a central-point of contact for Management and Staff and develop strong relationships with all levels within the organisation 

• Assist with coordination of Senior Executive and Board Member visits to Perth from our Headquarters in Canada 

• Reconcile expense claims, credit card statements, purchase orders and accounts payable for the Office Manager 

• Plan and coordinate Client and Staff functions in a highly organised fashion, within assigned timeframes and budgets 

• Compiling monthly reports through the engagement with others and preparing these for Board quality submissions 

Are you highly organised, have an attention to detail and thrive in a high-performance culture?  Do you take pride in the quality of your work, enjoy driving efficiencies of those you support, and have excellent communication skills? If ‘YES’ we would be delighted to hear from you.  Applications will close 4 September 2023. 

To find out more, please submit your application via the "Apply" button below and include details of the position of interest to you in your cover letter. 

 
Unsolicited resumes from recruitment agencies will not be accepted for this position. 

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.